HUMAN RESOURCE MANAGEMENT FEATURES
1. Employee Management
This module helps in managing all employee-related information, ensuring a centralized database for easy access and tracking.
a) Employment History – Tracks past work experience and internal job transfers.
b) Employee Lifecycle Management – Records promotions, transfers, resignations, and retirements.
c) Document Storage – Maintains essential documents like resumes, contracts, ID proofs, and experience certificates.
d) Employee Hierarchy – Defines reporting structures and organizational hierarchy.
e) Resignation Process – Manages resignation applications and approvals.
f) Exit Interview – Collect feedback from departing employees.
g) Final Settlement – Calculates remaining salaries, leave encashments, and other dues.
h) Asset Return Management – Ensures company property (laptops, ID cards, etc.) is returned.
2. Recruitment Tracking
a). Job Openings
-Create job posts (title, department, vacancy count)
– Add job description, requirements, and publish on website
b). Job Applicants
– Track all applications
– Auto-create when candidates apply via website or email
– Attach resume, cover letter, and details
c) Recruitment Workflow
– Status tracking: Applied → Shortlisted → Interview → Selected/Rejected
– Assign reviewers/interviewers
– Add notes and feedback at each stage
d). Interviews
– Schedule interviews
– Assign interviewers
– Record scores and comments
e). Job Offer
– Generate offer letters
– Pre-fill details from applicant info
g). Employee Creation
Convert selected applicant directly into an Employee record
3. Attendance Management
a). Attendance Marking
– Mark attendance manually or automatically
– Supports Present, Absent, Half Day, Work From Home, etc.
– Bulk attendance entry available
b) Biometric Integration
-Integrate with biometric or punch-in systems
– Auto-import data via scripts or API
c). Shift Management
– Create multiple shifts (e.g., Day, Night)
– Assign shifts to employees
– Auto-mark attendance based on shift timings
d). Auto Attendance
– Auto-mark based on:
– Shift assignment
– Employee check-in/check-out
– Working hours compliance
e). Employee Check-in
– Log check-ins via web, kiosk, or mobile
– Track in/out time, location (if enabled)
f). Late Entry & Early Exit
– Detect late arrivals or early departures
– Configure grace periods and rules
g) . Attendance Reports
– View summaries by employee, department, or date
– Export daily/weekly/monthly reports
h). Integration with Payroll
– Attendance directly affects salary processing
– Unpaid days deducted automatically
4. Leave Management
a). Leave Types
– Custom leave types (Sick leave, Annual, etc.)
– Set as paid/unpaid, carry-forward, encashable
b). Leave Allocation
– Assign leave manually or automatically
c). Leave Application
Employees apply online
d). Approval Workflow
Manager approves/rejects).
f). Leave Policy
Define policies for groups
Auto-allocate rules
g). Holiday List
– Validates against holidays
– Avoids overlaps
h). Reports
– View leave statistics by type or employee
– Download summaries
i). Extras
– Leave encashment
– Unpaid leave affects payroll
– Custom rules via scripts
5. Payroll Management
Simplified payroll processing with automated calculations.
a) Salary Structures – Define salary components such as basic salary, allowances, deductions, and bonuses.
b) Payroll Processing – Automate salary calculations based on attendance, leaves, and tax deductions.
c) Payslip Generation – Generate and distribute digital payslips.
d)Taxation & Deductions – Supports tax deductions, provident fund, insurance, and other statutory compliance.
e) Expense claim Submission – Employees can submit travel, food, and other work-related expenses.
f) Reimbursement Processing – Automated payment processing for approved expenses.
g) Staff Loans – employees can request for loans through self-service either one month or over a period of time.
– Loans can be configured to attract interest or be interest-free. These loans are configured to automatically deduct from the salaries.
h) Employee advances – Employees are advanced cash so that they can spend and account for it later. Any un-accounted cash can be recovered from employee salaries.
6. Performance Management
This module helps in evaluating and improving employee performance.
a) Training Schedule – Plan and schedule training sessions.
b) Trainer & Course Management – Maintain a database of trainers and courses.
c) Attendance & Certification – Track employee participation and issue completion certificates.
d) KPI & Goal Setting – Define performance metrics and objectives.
e) Employee Appraisals – Conduct periodic performance reviews.
f) 360-Degree Feedback – Collect feedback from peers, subordinates, and supervisors.
g) Promotions & Increment Decisions – Use performance reports to determine salary hikes and promotions.